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Time-Clock Solutions Bring Efficiency and Visibility to Professional Service Operations

Cloud, SAP, SAC, s4hana

Time-Clock Solutions Bring Efficiency and Visibility to Professional Service Operations

NIMBL | Aug 16, 2022

For anyone who’s ever worked at a professional services firm — whether it’s accounting, engineering, legal, creative services or some other consulting practice — one thing is certain: timesheets are trouble. The process is inherently inconsistent. Busy professionals often forget to mark the precise time they begin or end working on an account. Paper records or spreadsheets require manual collection and review of data that ultimately needs to be entered into the firm’s enterprise resource planning (ERP) system. Unfortunately, rekeying information is error-prone, and manual processes mean managers and executive teams won’t have real-time data.

A Time-Clock Extension for SAP S/4HANA 

With a time-clock extension designed to work with SAP, an employee only needs to log in – the solution automatically tracks their time. It also enforces policies for breaks, reminding employees when it’s time for a 15-minute or meal break, logging the time employees take and when they return to work. 

For added efficiency, the time clock extension integrated with SAP S/4 HANA automatically shares data with HR and payroll for accurate accounting. Also, the business can make the data available to project managers to give them visibility into the hours their teams are working to keep jobs on track and on budget. 

Additionally, a feature-rich time clock extension will give professional services firms control and flexibility, for example, with the option to have a “superuser” account that can correct errors that occur or enter hours if the employee doesn’t log in.  Also, when a firm has offices in different states or regions around the world, the extension makes it easy for managers to comply with local regulations. 

Compliance is Driving Demand for Time-Clock Solutions 

Reminding employees to take their breaks and keeping a record of compliance is crucial to businesses operating in certain states or that have contracts with employees – and there can be serious implications for not getting it right. 

California law, for example, requires companies to give employees meal and rest breaks – and possibly pay if employees work through that time. California employers must provide ten-minute rest breaks every four hours and give unpaid 30-minute meal breaks to employees who have worked for five hours. However, if the workday is six hours or less, the employee can choose not to take the break. Additionally, employees who work at least 10 hours are entitled to a second 30-minute break, and if the employee’s job prevents taking breaks, the employer must provide a paid, on-duty mealtime. Managing a team of 20 or more employees can quickly become a complex and time-intensive task. 


Written by NIMBL